Waste transfer note template. A printable waste transfer note covering the parties, the waste, where it came from, where it is going and the declarations both sides have to make.
This is the paper version. WasteOptix does the same job on a phone, with the record filed against the round and the vehicle automatically.
What is on the sheet
- Transferor and transferee: names, addresses and the capacity each is acting in
- Carrier registration details, and the registration of anybody else in the chain
- A description of the waste good enough for the person receiving it to handle it properly
- The classification code, written in from your own classification rather than picked off a list
- Quantity, containers, and the place and date of transfer
- The waste hierarchy declaration, both signatures, and a field for the date the record may be destroyed
Why this record matters
The duty of care under the Environmental Protection Act applies to anybody who produces, carries, keeps, treats or disposes of controlled waste, and the transfer note is how a transfer between two of them is evidenced. It is the single most-produced document in the industry and the one most often filled in badly.
The description is where notes fail. 'General waste' and 'builders waste' are not descriptions — the test is whether the person receiving it can handle it properly on the strength of what you wrote, and a description that would not tell them about the half-drum of solvent in the skip has not met it. The sheet gives the description real room for that reason.
The classification code is a field with nothing printed beside it on purpose. A code describes a specific waste from a specific process, and a sheet offering a menu of plausible codes is a mis-description waiting to be signed by somebody in a hurry. Classify the waste, then write the code you arrived at.
How long a transfer note must be kept is not on this form. The period differs from the one for consignment notes and is the sort of figure people follow for years without checking, so the sheet has a field for the date the record may be destroyed and leaves you to take the period from the current source.
Use it with
- Hazardous waste consignment checklistA printable checklist for getting a hazardous waste consignment right — the parts of the note, who completes which, and what has to be true before the load moves.
- Waste carrier licence check formA printable form for checking that whoever is taking your waste is actually registered to — who they are, what tier they hold, when it expires and the evidence you kept.
- Waste duty of care audit checklistA printable audit checklist for your own duty of care — registrations current, notes complete, descriptions accurate, sites permitted and records where you can find them.
- Rejected load recordA printable record for a load a site has turned away — what was in it, why it was refused, where it went instead and the paperwork that has to follow it.
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© 2026 WasteOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. Written for England and Wales. General guidance, not legal advice. Checked October 2026.