Waste carrier licence check form. A printable form for checking that whoever is taking your waste is actually registered to — who they are, what tier they hold, when it expires and the evidence you kept.
This is the paper version. WasteOptix does the same job on a phone, with the record filed against the round and the vehicle automatically.
What is on the sheet
- The carrier, broker or dealer being checked, and which of those they are acting as
- Registration number, tier and expiry date, taken from the public register rather than from their paperwork
- The date you checked, who checked it, and a note of what the register said
- Vehicles and subcontractors used, and whether they hold their own registration
- The receiving site: operator, permit or exemption, and what it is permitted to accept
- A re-check date, so a registration that lapses mid-contract is caught before the next collection
Why this record matters
The duty of care requires waste to be transferred only to an authorised person, which makes checking the registration part of the duty rather than good practice. A transfer note signed by an unregistered carrier does not discharge anything — it documents the breach.
The register is the source, not the certificate. A printed certificate shows what was true on the day it was printed; registrations are revoked, lapse and change tier, and the only answer that counts is what the public register says today. The form asks for the date you checked for exactly that reason.
Subcontractors are the gap most operators have. A registered carrier who sublets a round to a man with a tipper has put somebody in your chain who is not registered, and the liability does not stop at the firm you contracted with. The form asks who else is in the chain.
The receiving site is checked on the same form because the duty does not end when the waste leaves. A permitted site that is not permitted for your waste stream is a rejected load at best, and the permit scope is the thing nobody looks at until a load comes back.
Use it with
- Waste transfer note templateA printable waste transfer note covering the parties, the waste, where it came from, where it is going and the declarations both sides have to make.
- Waste duty of care audit checklistA printable audit checklist for your own duty of care — registrations current, notes complete, descriptions accurate, sites permitted and records where you can find them.
- Waste customer onboarding checklistA printable checklist for taking on a new waste customer — what they produce, how it is described, what containers they need and what has to be in place before the first collection.
- Hazardous waste consignment checklistA printable checklist for getting a hazardous waste consignment right — the parts of the note, who completes which, and what has to be true before the load moves.
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© 2026 WasteOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. Written for England and Wales. General guidance, not legal advice. Checked October 2026.