Hazardous waste consignment checklist. A printable checklist for getting a hazardous waste consignment right — the parts of the note, who completes which, and what has to be true before the load moves.
This checks that a consignment is properly documented; it does not classify the waste or tell you whether a site can take it. Those are technical judgements about the waste and the receiving permit, and neither this sheet nor WasteOptix makes them — what the platform does is keep the registrations, permits and notes together so the checks are in front of you before the vehicle leaves.
What is on the sheet
- Which parts of the consignment note each party completes, and in what order
- Producer details, premises and the process the waste arose from
- Classification, hazard properties and the physical form of the waste
- Carrier and consignee registration, and the permit covering the receiving site
- Container, packaging and labelling checks before the load moves
- Copies, returns and a field for the date the record may be destroyed
Why this record matters
A hazardous waste consignment is a different document from a transfer note with different parties, a different sequence and different consequences for getting it wrong. The commonest failure is treating it as a transfer note with extra boxes, which is how loads arrive at a site that cannot take them.
The sequence is the point of this checklist. Parts of the note are completed by the producer before the carrier arrives, parts by the carrier, and parts by the consignee on receipt — and a note that arrives with the producer's section blank cannot be fixed at the weighbridge.
Checking the receiving site's permit before the load moves is the item that saves the most money. A rejected load is a vehicle, a driver and a day, plus waste that is now somewhere it should not be and a return journey nobody has a note for.
This is a soft download because the hard part is the classification and the permit position, not the paperwork. Deciding whether a waste is hazardous, and under which entry, is a technical judgement that a checklist cannot make.
Use it with
- Waste transfer note templateA printable waste transfer note covering the parties, the waste, where it came from, where it is going and the declarations both sides have to make.
- Waste carrier licence check formA printable form for checking that whoever is taking your waste is actually registered to — who they are, what tier they hold, when it expires and the evidence you kept.
- Rejected load recordA printable record for a load a site has turned away — what was in it, why it was refused, where it went instead and the paperwork that has to follow it.
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© 2026 WasteOptix. Free to print, copy and use in your business. Not for resale. Please keep this notice.
Contains public sector information licensed under the Open Government Licence v3.0. Written for England and Wales. General guidance, not legal advice. Checked October 2026.